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Even with the vast user base of Microsoft Office products, with new competitors in the market, Microsoft Office needed to be good. Playing catch-up and looking forward simultaneously, Microsoft tries, in Office , to remain or become the central hub of your working life, letting you use your PC, smartphone, and the Web to make your projects come together more efficiently.

It’s true: every application in the suite has been improved and tweaked in an effort to make your busy days more efficient, but you’ll need to be ready for a learning curve to get accustomed to Office ‘s changes. This update isn’t for everyone; if you’re a power user who has a specific way you like to do things and want all the same functionality as an older version of Microsoft Office, then you can probably get by on an older version.

Just like with Office , however, Office or earlier versions of the suite will need conversion tools to open many of the now default Open XML file types. But if you are eager to try out new time-saving features and are willing to spend some time learning where everything is, we think you will appreciate this major update.

Even new users of productivity suites and students looking for a solid set of productivity apps will benefit from the new features in Office and surely the Academic license is more than reasonable for what you get. One of the major new changes to the suite is the ability to collaborate and share your work using Web apps.

You may also be able to collaborate with a coworker using a slimmed down Facebook-connected version of the Web apps, however, Microsoft representatives explained to us that the Facebook-connected version we saw in the company demo is only a pilot program to test social media features. As is, having two ways to connect seems a bit confusing to us, but we’ll reserve judgment until the bugs are ironed out. Unfortunately, there is no upgrade pricing for Microsoft Office , because Microsoft found that most people buy Office when they buy a new computer and there was little interest in upgrades at retail outlets.

We installed Office on two different test machines, one running Windows XP and the other running Windows 7. In both cases the standard installation was fairly painless, clocking in at less than 20 minutes from start to finish. Connectivity to Microsoft Exchange Server or later is required for certain advanced functionality in Office Outlook Instant Search with options that appear as you type requires Windows Desktop Search 3.

We were happy to see that Office didn’t litter our desktop with new shortcut icons, leaving it up to us how we wanted to launch the suite. The Ribbon has returned in Office first introduced in Office and now is offered in all the applications in suite. There was plenty of resistance among users to the introduction of the Ribbon in Office across only a few core applications, and now you will be faced with these changes across all the apps.

We can only suggest to those that are still resistant to the Ribbon that, with time, the cross-application functionality becomes very useful. The Ribbon now changes based on what feature you’re using at the time and you have the ability to add or remove features to any Ribbon if you need certain features for your specific workflow. Just like in Office , there’s a core set of always-on tabs in the Ribbon, as well as contextual tabs that appear only when the software detects that you need them.

Picture formatting tools, for example, show up as a tab only if you select an image in your document. One of the more jarring changes is the file menu that will now take you to a full-page document management section called Backstage. Like the old file menu or logo menu you’ll be able to open, save, and print your documents from Backstage, but now Microsoft has added a slew of features to help you with the next steps for your document.

You can set permissions to lock down your changes–including password-protected document encryption–create access restrictions for specific users, and include an invisible digital signature to ensure the integrity of the document. Save and send features sharing are also found in Backstage, along with the option to inspect the document for hidden data like document comments and revisions , Check Accessibility for those with disabilities, and also to ensure compatibility across older versions of Office.

Once you’ve properly inspected your document, you can click the Save and Send button to open up options for auto-attaching the document to an e-mail, saving to the Web with a Windows Live account for collaboration or accessibility from anywhere, saving to SharePoint for interoffice availability, and other options. Your print preview options are also now in Backstage, so you can see how your document will look without opening extra windows.

Though useful, the reworked File menu or Backstage window may be one of the interface tweaks people have a hard time getting used to, but we think having all these features in one place is much more efficient.

Like Office , Office lets you quickly change styles, colors, and fonts in most applications of the suite through the use of pull-down Style Galleries. In PowerPoint, for example, along with helpful image-editing tools more on that later , you can quickly preview how effects will change your image simply by mousing over each effect.

Similarly, as you mouse over different fonts in Word, the document will change in real time before you commit. Office makes this “view before you commit” functionality available in more than just stylistic changes to your document. Some of our favorite new interface features are the paste-preview tools that let you see what pasted content will look like before you commit to adding it to your document. In Word , for example, once you’ve copied information elsewhere, you can quickly mouse over the paste preview tools to see how content will appear using formatting from the source, merged formatting, or how it will look with the source formatting stripped out.

Alongside interface enhancements like the Ribbon across all Office applications, Microsoft Office offers a number of features that should reduce the time you spend gathering information so you can spend more time on solid presentation. Simple image and video editing tools are welcome additions to anyone who works with media in their documents and presentations.

Many of the new features push your presentations away from the usual bullet points and toward more-engaging visual effects. PowerPoint now provides options for editing video right within the program. You can trim video so your audience sees only the video content you want them to see.

You also can add video effects, fades, and even create video triggers to launch animations during your presentation. These video bookmarks can be used to cue captions at specific points during a video, for example. When it’s a static presentation you’re working on–such as a publication, newsletter, or pamphlet–Office lets you color-correct and add artistic effects and borders to images so you won’t need a third-party image editor. We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs.

Like many features in Office , it’s not the functionality that can be challenging, but rather the getting used to the feature that is.

Outlook has seen many notable feature improvements in Office , which will save users time in their daily e-mail tasks if they get past the initial learning curve. The new Conversation View lets you group threads together so you can view an entire conversation in one place. With plenty of competition in Google’s online Gmail search tools, Outlook needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier.

You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails. Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features like the Ribbon that will become more useful as users become acclimated with a new way of doing things.

A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties. Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company. With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button.

Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives. New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors.

Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you’re working on a project a major concern in the beta. We wonder how people will react to this specific change, since now the only way to have live coauthoring without the need to sync up changes will be through OneNote.

In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate.

Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough. Live edits in OneNote are only one of the new features for Microsoft’s notebook-like application, however. Sketching out ideas, collaborating in real time, and adding images, video, audio, and text are all available in OneNote as it sits to the side of what you’re working on.

This enables you to drop sections of text, images, and other tidbits into OneNote’s interface to keep all your ideas in one place. An upgraded Navigation Bar makes it easy to jump between notebooks to copy or merge information. When you’re collaborating on a project, OneNote now features automatic highlighting so you can quickly find changes to your notebook since your last save. Features like these, along with new visual styles and a Web version with live changes, make OneNote the key collaborative tool of the suite.

Our only question is whether people will accept OneNote as their mainstay for live collaboration since it has less name recognition than bigger apps in the suite. In addition to upgraded collaboration tools, you’ll now be able to work on your documents anywhere with slimmed down Web-based versions of Word, PowerPoint, Excel, and OneNote. The Web based components will make sharing information easier whether it’s from your home computer, your phone, or when you’re traveling for business.

The Web apps preserve the look and feel of a document regardless of the device you’re working on–even if it’s your smartphone. These apps seem to work as advertised mostly, but we wonder how well the Web-based versions will work when server loads reach into the several millions of users.

What sets these apps apart from Google Docs and other services is that your documents and spreadsheets retain their formatting, giving Office ‘s Web apps a leg up against its online counterparts. Excel has received some tweaks as well, with easier-to-read, color-coded spreadsheets and smart tools to bring in the information you need.

In Excel , you can flip through the tabs to access formulas, insert diagrams and charts, and quickly import data from connected sources. A new feature called Sparklines lets you create a small chart in a single cell.

This lets users compare data across multiple cells with added graphical elements to make them easier to read and spot trends over time. These moves seem to suggest that Microsoft is trying to make spreadsheets a little more accessible to a wider swath of users. We welcome the new customization features, especially as Excel retains the powerful tools users have come to expect. Those who are involved in creating their own publications and newsletters will appreciate new changes to Publisher With several available templates, you can add your personal business logo graphics and branding and then preview them in real time across each template style.

Microsoft has added ligatures and Stylistic Alternates to fonts so you can add your own personal touches to your publications. Microsoft Office Word It is the most mainstream and renowned and helpful office set-up ever.

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Download microsoft office for free Windows. Theyre available as a one-time purchase for use on a single PC. Microsoft plans include premium versions of these applications plus other services that are enabled over the Internet, including online storage with OneDrive and Skype minutes for home use.

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Alongside overhauling the Office suites, it has been created by Microsoft. Insert your Office CD into the drive. When prompted, enter the product key. You can find the product key on the sticker on the CD case or other packaging.

If you need help, see Find your Product Key for Office Run the setup file. Install the program. Universal password cracker for MS Word documents. Microsoft Word documents can be protected with passwords if you want the contents to remain secure, unavailable for others or non-editable with permission.

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When prompted, enter the product key. You can find the product key on the sticker on the CD case or other packaging. If you need help, see Find your Product Key for Office Run the setup file.

Install the program. Universal password cracker for MS Word documents. Microsoft Word documents can be protected with passwords if you want the contents to remain secure, unavailable for others or non-editable with permission. However, you may fall a victim to your own forgetfulness if you manage to lose a password locking your Word documents. Word With XML-based file formats, documents are smaller, more robust, and integrate with more information systems and external data systems.

The tabbed ribbon system streamlines menu commands, styles, and resources. Easily share files and coauthor simultaneously.

Free 3GB hard disc space. How to download and install: Microsoft Office may be installed by download or from a disc. If downloading, enter the product key. We had the hardest time locating commands from Word ‘s Editing and Tools menus.

To insert a comment in Word , for instance, you must look under the Review tab instead of the Insert tab. Prepare to relearn Word. Alas, there is no “classic” view to help you make the transition to the version. While it’s a challenge to upgrade, those learning Word for the first time may find its features easier to stumble upon than they would have with Word For instance, the new interface better presents page view options that used to be a hassle to get to.

From the View tab, now you can simply check a box to see a ruler or gridlines, or click the Arrange All button to stack various open Word documents atop each other. Although we sometimes mixed up the placement of commands within the Review and References tabs, those features were still easier to find than in Word Microsoft placed a lot of emphasis on the wow factor of Office’s galleries of graphics, which share the Aero look of Windows Vista and are found throughout the Office applications.

Pull-down menus of fonts, color themes, and images let you preview changes on the page before making them. And thankfully, Microsoft killed Clippy, the cartoonish helper.

Now a less-intrusive quick formatting toolbar shows up near your cursor. Keyboard shortcuts remain the same; pressing the Alt key displays the corresponding quick key for each Ribbon command. A running word count is always present in the lower-left corner, and the new slider bar for zooming in and out is a terrific, no-brainer improvement, particularly for the vision impaired. Features Aside from the interface, the other radical change in Word is its new file type. Microsoft has taken steps to ease this transition, but we anticipate that it will not be smooth for many users.

What happens when you’re sharing work with people who use an older version of Word? Word and are supposed to detect when you first try to open a DOCX file, then prompt you to download and install an Office Compatibility Pack.

After you’ve done this, the older Word should convert your Word files and remove incompatible features. When you reopen that same DOCX file again in Word , the file’s original elements are supposed to stay intact. On the other hand, if you open an older DOC file within Word , it will also run in Compatibility Mode, shutting off access to some of the newer program features, which explains why two documents within Word may display different formatting options. Among the small tweaks in Word that make formatting easier, rollover style galleries let you preview the changes.

However, the constant shape-shifting of the galleries can be distracting. And some options, such as for adjusting margins, use an older-style dialog box rather than the live preview menus.

Click the graphic, and the Picture Tools Format tab lets you tweak the brightness, the color mode, and the contrast of a picture. You can also rotate it, crop it, skew its angle, add 3D effects and shadows to its borders, and convert it to all manner of shapes, such as a thought bubble, an arrow, or a star. Options for positioning an image and wrapping text around it are also front and center, which should be helpful for creating professional-looking business documents, as well as casual party invitations.

You don’t get nearly the amount of control offered by Microsoft Publisher, QuarkXPress, or Adobe InDesign , but Word may do the trick for ultrabasic desktop-publishing needs. For those who don’t need all the formatting choices, we’re glad that Word doesn’t apply a complex style to our text by default.

In Word , we’d have to highlight all the text, and then Clear Formatting to remove unwanted indentations and bold letters. You can choose from galleries of text styles, such as Emphasis, Strong, or Book Title, and easily create your own styles and set them as a default.

While Corel WordPerfect has traditionally offered better features for managing longer documents, Microsoft Word has improved a bit in this regard. For those working on a dissertation or book report, the References tab lets you manage citations and bibliographies in styles from APA to Turabian. Just click Next Footnote, and the cursor takes you there. However, the Table of Contents feature still isn’t easy to figure out.

Editors who collaborate on documents with others can make use of the Review tab. The new Compare pull-down menu lets you look at two versions of the same document side by side, as well as merge changes from several authors and editors into one file.

Administrative assistants and those charged with mass-mailing tasks should find those features much easier to access than in Word Bloggers can now compose and post entries to their Web sites without leaving Word. If you deal with sensitive information–in a private diary entry, a resume, or a company financial statement, for example–Word allows more control over buried data, such as the original author’s name or your supervisor’s cursing comments.

Office ‘s Prepare options step you through inspecting that metadata, as well as adding a digital signature and encrypting a file. You’ll also find some of these options under the Review tab’s Protect button. In PowerPoint, for example, along with helpful image-editing tools more on that later , you can quickly preview how effects will change your image simply by mousing over each effect.

Similarly, as you mouse over different fonts in Word, the document will change in real time before you commit. Office makes this “view before you commit” functionality available in more than just stylistic changes to your document.

Some of our favorite new interface features are the paste-preview tools that let you see what pasted content will look like before you commit to adding it to your document. In Word , for example, once you’ve copied information elsewhere, you can quickly mouse over the paste preview tools to see how content will appear using formatting from the source, merged formatting, or how it will look with the source formatting stripped out.

Alongside interface enhancements like the Ribbon across all Office applications, Microsoft Office offers a number of features that should reduce the time you spend gathering information so you can spend more time on solid presentation.

Simple image and video editing tools are welcome additions to anyone who works with media in their documents and presentations. Many of the new features push your presentations away from the usual bullet points and toward more-engaging visual effects. PowerPoint now provides options for editing video right within the program. You can trim video so your audience sees only the video content you want them to see.

You also can add video effects, fades, and even create video triggers to launch animations during your presentation. These video bookmarks can be used to cue captions at specific points during a video, for example. When it’s a static presentation you’re working on–such as a publication, newsletter, or pamphlet–Office lets you color-correct and add artistic effects and borders to images so you won’t need a third-party image editor. We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs.

Like many features in Office , it’s not the functionality that can be challenging, but rather the getting used to the feature that is. Outlook has seen many notable feature improvements in Office , which will save users time in their daily e-mail tasks if they get past the initial learning curve. The new Conversation View lets you group threads together so you can view an entire conversation in one place. With plenty of competition in Google’s online Gmail search tools, Outlook needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier.

You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails. Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features like the Ribbon that will become more useful as users become acclimated with a new way of doing things. A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties.

Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company.

With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button. Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives.

New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors. Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you’re working on a project a major concern in the beta.

We wonder how people will react to this specific change, since now the only way to have live coauthoring without the need to sync up changes will be through OneNote. In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate. Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough.

Live edits in OneNote are only one of the new features for Microsoft’s notebook-like application, however. Sketching out ideas, collaborating in real time, and adding images, video, audio, and text are all available in OneNote as it sits to the side of what you’re working on. This enables you to drop sections of text, images, and other tidbits into OneNote’s interface to keep all your ideas in one place. An upgraded Navigation Bar makes it easy to jump between notebooks to copy or merge information.

When you’re collaborating on a project, OneNote now features automatic highlighting so you can quickly find changes to your notebook since your last save. Features like these, along with new visual styles and a Web version with live changes, make OneNote the key collaborative tool of the suite. Our only question is whether people will accept OneNote as their mainstay for live collaboration since it has less name recognition than bigger apps in the suite. In addition to upgraded collaboration tools, you’ll now be able to work on your documents anywhere with slimmed down Web-based versions of Word, PowerPoint, Excel, and OneNote.

The Web based components will make sharing information easier whether it’s from your home computer, your phone, or when you’re traveling for business. The Web apps preserve the look and feel of a document regardless of the device you’re working on–even if it’s your smartphone. These apps seem to work as advertised mostly, but we wonder how well the Web-based versions will work when server loads reach into the several millions of users.

What sets these apps apart from Google Docs and other services is that your documents and spreadsheets retain their formatting, giving Office ‘s Web apps a leg up against its online counterparts. Excel has received some tweaks as well, with easier-to-read, color-coded spreadsheets and smart tools to bring in the information you need. In Excel , you can flip through the tabs to access formulas, insert diagrams and charts, and quickly import data from connected sources.

A new feature called Sparklines lets you create a small chart in a single cell. This lets users compare data across multiple cells with added graphical elements to make them easier to read and spot trends over time. These moves seem to suggest that Microsoft is trying to make spreadsheets a little more accessible to a wider swath of users.

We welcome the new customization features, especially as Excel retains the powerful tools users have come to expect. Those who are involved in creating their own publications and newsletters will appreciate new changes to Publisher With several available templates, you can add your personal business logo graphics and branding and then preview them in real time across each template style. Microsoft has added ligatures and Stylistic Alternates to fonts so you can add your own personal touches to your publications.

Like the other applications we’ve talked about in Office , Publisher offers the same new useful image-editing tools, so effects, color-correction, cropping, and more are only a few clicks away.

Late to our labs and late to the game, some might say, with Google and Yahoo leading the pack are some of the new features that Windows Live Hotmail will support when it launches to all users in July or August. Microsoft says users will be offered the option to upload Office documents or images to their SkyDrives, and then send a link of their work to a friend who uses Hotmail.

 

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