Tutorial microsoft word 2016 ppt free. Microsoft Word 2016 Lesson 1.
Tutorial microsoft word 2016 ppt free
Build timelines in PowerPoint or online. Play Video. Microsoft Excel has a Bar chart feature that can be formatted to make an Excel Gantt chart. If you need to create and update a Gantt chart for recurring communications to clients and executives, it may be simpler and faster to create it in PowerPoint. On this page, you can find each of these two options documented in separate sections. First, we will give you step-by-step instructions for making a Gantt chart in Excel by starting with a Bar chart.
Then, we will also show you how to instantly create an executive Gantt chart in PowerPoint by pasting or importing data from an. Break down the entire project into chunks of work, or phases.
These will be called project tasks and they will form the basis of your Gantt chart. In Excel , and , enter your data by listing the Start Date and Finish Date of each task, along with their duration count of days required to complete that task. Make sure to include a brief description for each task, and then sort them in order, by placing the earliest start date first and the latest date last, as shown in the image below. In this tutorial, we will convert this table into an Excel Gantt chart and then into a PowerPoint Gantt chart.
Read on to learn how. Within the same worksheet that your Excel table is on, click in any blank cell. In the Charts section of the ribbon, drop down the Bar Chart selection menu. Click on the Add button to bring up Excel’s Edit Series window where you will begin adding the task data to your Gantt chart.
First, we need to name the data Series we will be entering. Click and place your cursor in the empty field under the title Series name , then click on the column header that reads Start Date in your table. Staying in the Edit Series window, move down to Series value.
This is where you will enter your Task start dates. It is easy to do. To the right of the Series values field you will see an icon with an arrow pointing up. Click on the icon and Excel will open a smaller Edit Series window. Now simply click the first start date in your task table and drag your mouse down to the last start date.
This highlights all of the start dates for your tasks and inputs them into your Gantt chart. Make sure you have not mistakenly highlighted the header or any extra cells. When finished, click on the arrow icon again , which will return you to the previous window called Edit Series.
Once here, click OK. Your Gantt should now look like this:. Here is where you will add the duration data to your Gantt chart. In the Edit Series window, click in the empty field under the title Series Name and then in your task table again, on the column header that reads Duration. Staying in the Edit Series window, move down to Series value and click once more on the spreadsheet icon with a black arrow on it called Edit Series Button.
Select your Duration data by clicking on the first duration in your project table, and drag your mouse down to the last duration so all durations are now highlighted. To exit, click again on the small spreadsheet icon with the black arrow, which will return you to the previous window. Click OK again to update your Gantt chart which should now look something like this:.
Right-click on one of the blue bars in the Gantt chart, then click on Select Data again to bring up the Select Data Source window. Select the Edit button to bring up a smaller Axis Label windows. Again, click on the small spreadsheet icon. Then click on the first name of your tasks in our example, the first task description is “Preparatory Phase” and select them all. Be careful not to include the name of the column itself.
When you are done, exit this window by clicking on the small black arrow icon again. Now your Gantt chart should have the correct task descriptions next to their respective bars, and should look something like this:.
Up to this point, you have really built a Stacked bar chart. Now we need to format it so it looks like a Gantt chart. To do that, we must make the blue parts of each task bar transparent so only the orange parts will be visible. These will become the tasks of your Gantt chart. To select all of the task bars at once, click on the blue part of any bar in your Gantt chart, then right-click and select Format Data Series , which will bring up the Format Data Series window in Excel.
Don’t close the Format Data Series task pane because you’re going to use it in the next step. You will probably notice that the tasks on your Gantt chart are listed in reverse, with the last task on top of the Gantt chart and the first task listed at the bottom.
However, you can easily arrange them in counter direction in Excel. To do so, click on the list of tasks along the vertical axis of your Gantt chart.
This will select them all and it will also open the Format Axis task pane. In the Format Axis task pane, under the header Axis Options and the sub-header Axis Position , tick the checkbox called Categories in reverse order. You will notice that Excel not only arranged your tasks from first to last on your Gantt chart, but also moved the date markers from beneath to the top of the graphic.
Now it is really starting to look more like a Gantt chart should. Now that your Gantt chart is created, you can further style it to optimize its layout and legibility. Here are a few suggestions in this respect. Removing some of the blank white space where the blue bars used to be will bring your tasks a little closer to the vertical axis of your Gantt chart.
To do this, click on any of the dates above the task bars to have all of them selected. In the Axis Options window, under the header called Bounds , note the current number for Minimum Bounds. It represents the left most boundary of your Gantt chart. Changing this number by making it larger will bring your tasks closer to the vertical axis of your Gantt chart. In our case, we changed the original number which was At any time, you can hit the reset button to restore the original settings.
This gives you the opportunity to try several different settings until you find the one that makes your Gantt chart look best. In the same Axis Options window under the header Units, you can adjust the spacing between the dates listed at the top of the horizontal Axis.
If you increase the Major unit number, Excel will enlarge the space between each date and, thus, lessen the number of dates your Gantt chart shows. Doing the opposite will reduce the space between each date and, therefore, create extra room for more dates onto your Gantt chart. In our case, we changed the original number from 20 to Under the Series Options header, you will find the Gap Width control. Sliding it up or down will increase or reduce the size of the task bars on your Gantt chart.
Play around until you find something that best works for you. As a finishing touch, you may want to add a title to your Gantt chart, change the color of the task bars or use another type of text font.
In our case, we chose to:. This will insert a text box at the top of your Gantt in which you need to double-click in order to continue typing in the name for your visual. PowerPoint is a more graphical tool and a better choice for making Gantt charts that will be used in client and executive communications.
Office Timeline is a PowerPoint add-in that makes and updates Gantt charts by importing or pasting from Excel. You can copy-paste , import and refresh the data from your Excel tables in PowerPoint. This will open a gallery that will allow you to choose a style or template for your Gantt chart. From the gallery, double-click any template or style to select it, and then click Use Template in the preview window to open the Data Entry Wizard.
In this demonstration, we will be using a custom template which comes with sample data, but you can delete them. You can copy them all at once but be sure not to copy the title. Then, make any edits you wish change colors or shapes, add or remove items, etc. Depending on the style or template selected, you will have a Gantt chart that looks like this:. From here, you can easily customize the Gantt chart further , adding milestones, formatting fonts and colors, and adding various details like percent complete or notes.
It is easy to do in Office Timeline. Here are the answers to the most frequently asked questions in relation to making Gantt charts in Microsoft Excel. To create a Gantt chart in Excel that you can use as a template in the future, you need to do the following:.
Alternatively, if you want to save time and make a Gantt chart faster, you can do so by importing or pasting your data from Excel into PowerPoint. Large-scale PowerPoint clinical trial roadmap template featuring color-coded elements to highlight the main phases necessary for a drug or procedure to receive FDA approval. Swimlane timeline template that outlines the major components of business continuity management in order to guide professionals in their risk-mitigation efforts.
Swimlane diagram example that includes diverse milestones and tasks to mark distinct phases and major events for managing technological updates in your organization.
Color-coded swimlane sample for showcasing the journey of a product with smartly grouped milestones and tasks, which reduces clutter and eliminates overlapping. Simple Gantt chart diagram with well-defined tasks and milestones that help you clearly outline any project schedule.
The Gantt chart template was designed for professionals who need to make important project presentations to clients and execs. Simple yet professionally-designed project template focusing on major milestones and due dates for you to be able to create easy-to-follow, high-level project timelines for proposals, campaigns, status reports and reviews.
A visual template highlighting project key tasks and milestones so that you can present just the right amount of detail to both project and non-project audiences. Login Products Office Timeline Add-in. Download Free Edition.
Tutorial microsoft word 2016 ppt free
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Now What? Dry: A Memoir Augusten Burroughs. Related Audiobooks Free with a 30 day trial from Scribd. Microsoft word ppt presentation 1. Introduction Scroll bar Document window Title bar Menu bar Microsoft Word often called Word is a graphical word processing program that users can type with. It is made by the computer company Microsoft. The purpose of the MS Word is to allow the users to type and save documents. Inserting Header and Footer and page number 8.
Insert Footer 9. Checking Spelling and Grammer Inserting Symbols Print Preview and Printing Print preview is use Save Changes are saved on top of current document. If document is already named, you can just click on the on the QAT. Example: You have a word processor at home, but it is not a version of Word. Save your file as a. Many of the files in your class are saved in. This displays the document using Adobe reader.
This format preserves your formatting even if the users do not have the same fonts installed on their computers. If no edits to the document, it will just close. Folder Management Create a new folder with this command.
It is suggested that you create a folder for each class that you are taking. That way you can store all related files together. File Management Fundamental methods for naming, storing and handling files. Content from Microsoft. Content from Microsoft Office. Microsoft Word Basics. Definition source: m-w. You are allowed to click anywhere and begin typing. These symbols mean something specific to the software.
Change document type. Do you need to make this a. Another document is created. The original is kept intact. The new document can now be edited. Save Changes are saved on top of current document. If document is already named, you can just click on the on the QAT. Example: You have a word processor at home, but it is not a version of Word. Save your file as a. Many of the files in your class are saved in.
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